Open orders can be accessed directly by entering the Order Number, Official Order Number, Bib ID or Subscription Ref. For information about fields in the open order record click here.
From the Acquisitions
menu select Open Orders.
The Open Orders form is displayed.
Enter the Order
Number.
The order number must be an exact match.
Click Continue.
If found, the Open Order record is displayed in a new tab.
From the Open Orders form, enter the Official
Order Number.
The official order number must also be an exact match. Note that there
may be one or more open orders with the same official order number.
Click Continue.
If a single open order is found, the record is displayed in a new tab.
If the search identifies multiple open orders, they are displayed in a
results grid.
If required, you can modify how the search results are displayed.
To view the open order details, double click
on a results row.
From the Open Orders form, type in a valid Bib ID.
If you don’t know the Bib ID,
enter a standard identifier in the Standard Identifier field, or click
the Bib. Search button to search
for the work.
Click Continue.
If a single open order is found for the work, the record is displayed in a new tab.
A search may result in multiple matches, where
many open orders have been sent for the same work. To
view the open order details, double click on a results row.
From the Open Orders form, type in a valid Subscription Reference.
The subscription reference is a unique number allocated by the agent
or supplier to each serial subscription. These are used in EDI invoicing.
One work e.g. 'The Economist' will have multiple subscription references,
one for each subscription ordered.
Click Continue.
The subscription reference must be an exact match. The open order containing
the matching subscription is displayed in a new tab.