Cashing up

Cashing up involves calculating and saving the expected contents of the till and resetting it ready for the next session. If you have time to count the till contents you can continue by banking the till contents immediately or bank them later.

Note

• You cannot cash up until you have set the float for the day.

• Cashing up automatically produces a Z report. The Z report is saved to the database and is used when banking the till contents.

To cash up the till

1. From the Other menu, select Till.
   
   The Till screen is displayed.

2. From the Finance drop-down button select Cash Up.
   
   You are warned that the till is about to be reset.

3. Click Yes to continue. At this point

• A Z report is printed and written to the database.

• The Till is reset and opened.

4. The Cashing up form is displayed confirming the amount in the float:

• If you wish to count the till contents later, click the Bank later button.
  
  The till is reset. You can bank the contents of the till later by using the Bank command.

• If you wish to count the till contents now, click the Bank now button.
  
  The Counted Totals form is displayed.

5. Count the cash in the till and enter the total amount in the Actual field.

• If required, click the Calculator button to launch the Calculator form. This can help with adding up the cash denominations in your till.

• The money in the float for this session is given at the bottom left of the screen.

• If you wish to review your transactions, click the Till roll button.

6. The Non cash payments section records payments by credit card, cheques, etc. If on counting these amounts you need to amend the values,  you can:

• Click on the Actual no field, press F2, and enter the revised number.

• Click on the Actual value field, press F2, and enter the Actual value.
  
  The Actual and Variance totals are updated automatically.

7. The Total in drawer section displays:

• The Expected total, based on all the cash and non cash payments recorded by Income Manager

• The Actual total, based on the sum of Actual cash totals and any Non cash payments.

• The Variance (being the difference between the Expected and Actual totals).

8. To complete the cash up process, click the Save button. This indicates that you are satisfied with the amount in the till.

• You will be warned if the till does not balance.

• A message is displayed confirming that banking is complete.

• The Till is reset, and you will need to set the float for the next accounting session.

9. If you do not wish to complete the banking process now (for example, if the issue desk is busy, or if the variance is unacceptable) click the Bank later button.

• You can bank the till contents later by selecting Bank from the Finance drop-down button.

• The Till is reset, and you will need to set the float for the next accounting session.

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