Talis Forums

[valwilkins]

Here at Derby I am trying to run fund accounting by putting allocations at aggregate level (one of three options according to TIL documentation) but can't really use this as I'd like since money still has to be put in to the Total Spent Limit and Total Committ Limit boxes against each base fund in order to actually place and pay for orders. I would like to be able to run with these as zero values in base funds. This appears to be impossible but I just wondered if there is anyone else out there who has achieved this and if so how? Or have I just got to wait forever for PER AF12?

Val Wilkins
_________________
Valerie Wilkins
Academic Resources Manager
Learning & Information Services
University of Derby Learning Centre
Kedleston Road
Derby DE22 1GB
Phone : 01332 591283
Fax : 01332 622773

[Sue Finnesey]

Hi Valerie
Perhaps I've misunderstood this, but if you want to run fund accounting with allocations at aggregate level (a reasonable option!), surely all you have to do is put some large figure in the Actual Spent and Total Spent limit boxes of your base funds. You can still have zero allocations in the base funds, you just need these limit figures before you can use them to order (they are nothing to do with the actual allocations).
Hope this helps

Sue Finnesey
Liverpool Libraries

[alfd8]

Hi Valerie
I'm just searching the Acquisitions forum for previous postings regarding allocating funds at the aggregate level and came across this posting from last year. I'm wondering whether you did decide to go ahead with adding the allocation at the aggregate level and the Actual Spent and Total Commit Limits in the base funds. We are considering this for the next academic year, but I can't see from the Talis Alto user manual how you can ensure the allocation is not overspent as validation seems to only happen in the base funds. So...if you did put the allocation at the aggregate level and a "large figure in the Actual Spent and Total Spent limit boxes of your base funds" it would be possible to commit funds over the allocation. Did you manage to find a way around this or was it not an issue?

Annette Moore
University of Sussex Library
_________________
Annette Moore
Library Resources Supervisor
University of Sussex Library

[valwilkins]

Hello Annette at Sussex - Thanks for this, and to answer you briefly I try out putting the real allocation in the aggregate fund and suitably large amounts in the base funds but then, as you say, there's no automatic way (and no easy non-automatic way either) of actually keeping proper control over spending and commitment. It causes constant problems here and this is why I still want PER AF12 to be attended to - if anyone from TIL is listening. I'm wondering meantime if I can do anything creative by putting the real allocation in the aggregate funds and making use of the F10 transfer function. Haven't sorted out properly how it might work yet though!

regards from Val Wilkins
_________________
Valerie Wilkins
Academic Resources Manager
Learning & Information Services
University of Derby Learning Centre
Kedleston Road
Derby DE22 1GB
Phone : 01332 591283
Fax : 01332 622773